Application Letter Format for University Admission

Letter writing forms an integral part of the school curriculum to prepare the students for the compulsory letter writing they have to do in the future. All important business communication is done through letters; be it applying for a university, or some other professional course, or for that matter a job. You need to write an application letter to the university, if you wish to apply there. Writing the letter in a proper way surely contributes to the probability of getting admission. A sample letter is given in the article below.

Writing an Application Letter

Some universities have their own criteria for the application letters, like the limit on the number of words, content to be written, etc,. But, the format followed by most universities is the same. You have to talk about your achievements and past education, why you intend to apply for the particular university and course, etc. The trick to a well written application letter is in being honest with what you have written, and using the right words. You need to keep the following four factors in mind while writing to a university.

Be to the Point: Keep in mind that you are supposed to write a letter, not an essay. Do not include unnecessary details in your letter. Some universities do have essay writing as part of the application process.

Pay Attention to the Flow: The letter should be so well-written that it holds the attention of the reader till the end. The flow should intelligently shift from one paragraph to the next.

Present the Facts: Lots of students tend to write letters just for the sake of it. But you should also pay attention to the facts. The authorities can anytime crosscheck your details, and if some false information is found, stringent action would be taken.

Read After Drafting: Proofread your article at the end. There might be some minor mistakes like in punctuation, and spellings, which need to be corrected.

The application letter should force the concerned authorities to believe that you are the best student the university should consider. Of course, the GPA also counts, but the authorities receive many applications with same marks on a daily basis. Application letters, thus, play a minuscule role in increasing your chance for getting selected. Take a look at the format given below.

Application Letter Format

Your name


Ph no.

Email Id


Name of the HOD

Concerned Department

Name of the University


Subject: Application for admission to_______(Name of the course).

Salutation - It is the salutation that greets the reader of the letter. Can be to whomsoever it may concern if you do not know the person's name. Else you can write Dear, Mr./Ms./Mrs. (Name of the person).

(Content of the letter)

Valediction - It is used to convey greeting to the letter at the end of the letter. Can be, Yours sincerely or yours faithfully

(Your name)

Cover Letter for Admission to University

Martha Johnson

C-12, Highland Park,




Dept. of Environmental Studies

California State University

(Complete Address)

Subject: Application for admission to Bachelors of Environmental Studies.

To whomsoever it may concern

This letter is to express my interest for the program of Bachelor of Environmental Studies, in your esteemed university. I believe I am well suited to pursue this course, because of my zeal to contribute to the environment. Since childhood, I have been an active participant in science programs and exhibitions. I have good grades in academics and have also participated in many sports.

I eagerly follow the environment news and try to grasp the knowledge of my interest from various sources like magazines and the newspapers. I am also a member of the XYZ environment group, that deals with finding better solutions to protect the environment. To realize my dream of becoming an environmental scientist, I wish to be a part of your university, which I consider is the best for higher studies in environment. Please courier me the brochure of the concerned course, so that I can go through the details.

Do convey to me if you find me suitable to pursue this course. I have mentioned all my contact details in the letter. I have also enclosed the photocopies of my past academic record and certificates of my participation in curricular activities. Thanking you.

Yours sincerely,

Martha Johnson.

This was the format and cover letter sample of a university application. Don't forget to check the four points before drafting the letter. All the best!